The Wiener Library

For the Study of the Holocaust & Genocide

Working & Volunteering

Head of Development

Full-time post based in Central London, WC1

Responsible to: Director

Salary: To be discussed at interview

The Wiener Library is the world’s oldest Holocaust archive and the home of Britain’s largest collection of published and unpublished works, documents and photographs relating to the Nazi era.  

The Wiener Library depends for its success on donations from grant-givers and private donors. However, experience has shown a creative approach is needed. The purpose of this new senior role includes playing a key part in the development and implementation of a fundraising strategy for the next five years and beyond as the Library seeks to expand and further professionalise its activities. To that end, the post holder will identify potential individual donors, cultivate relationships leading to requests for support, assist with preparing grant applications to both public and private foundations, provide reports to donors and foundations as necessary, and oversee the administration which supports these activities, eg., the contact database, donor correspondence, financial reporting for both grant-givers and private donors. The Head of Development will be a member of the Library’s Senior Management Team (SMT) and will support the Director and other members of the Team in developing a new, creative and effective fundraising strategy that will help the Library deliver its new strategic plan.

Main Duties and Responsibilities

Fundraising strategy:

  • Under the Director’s supervision, be responsible for developing and implementing a proactive and effective fundraising strategy within a five-year strategic framework, with clearly definable, realistic targets and time-bound deliverables.
  • Co-develop with the Director and other members of the SMT the Library’s strategic planning for the next five years, with the main goal of ensuring that the Library raises the necessary financial resources to deliver the objectives identified within the strategic plan.
  • Gather data from all parts of the Library to help shape the fundraising strategy.

Private donors:

  • Build relationships with existing donors
  • Help to identify potential donors from a variety of different sectors
  • Use the contact database to support all fundraising activities as appropriate
  • Assist with donor records management
  • Oversee donor relations, including assisting with maintaining regular written contact with donors (approx 4 times annually)
  • Devise and implement a strategy to market and sell Wall of Honour plaques
  • Assist the Director to strengthen ties to government ministries such as DCLG and FCO
  • Support the work of the US Friends of The Wiener Library
  • Support the Endowment Campaign of the Trustees

Records management:

  • Oversee a review of the existing donor database and make recommendations for improvements/replacement
  • Oversee the implementation of improvements/replacement of the existing donor database towards a fully functioning Customer Relationship Management (CRM) system
  • Assist with carrying out data input and management
  • Liaise with the Administrator and other staff as appropriate to ensure accuracy of data in existing donor database and CRMS
  • Liaise with the Administrator and other staff to ensure compliance with GDPR

Grant applications & reporting:

  • Liaise with the SMT and Trustees to learn about potential fundraising leads
  • With support of SMT, and in liaison with Finance Officer, assist with preparing grant applications.

Fundraising & communications:

  • Liaise with Marketing and Social Media Officer, staff and Board as necessary to devise effective print and other communications about the Library’s development activities and campaigns
  • Ensure that communications coming from the Library through social media, eg Twitter, Facebook, are consistent with our development goals
  • Liaise with Administrator and Digital Asset and Web Manager to ensure that the Library’s website functions as an integral element of fundraising and development activities
  • Oversee the development of future fundraising campaigns via social media and the website in coordination with the Marketing and Social Media Officer

Events:

  • Help organise and staff occasional fundraising-related events
  • Assist as necessary with organising and staffing other public events, such as lectures

General:

  • Attend and represent the Library at external meetings and events as necessary
  • Any ad hoc tasks as required.

The Library is a small team and all staff must be willing to work flexibly and recognise the need for occasionally working beyond their job descriptions and to support out-of-hours activities on occasion.

Person Specification

Essential

  • Excellent communication skills, both written and verbal
  • Passionate commitment to the mission of the Library
  • Ability to prepare meticulously for meetings with donors
  • Creativity in framing cases for support
  • Excellent administrative, organisational and planning skills
  • Proficiency in working with CRM systems e.g. Raiser’s Edge, Advantage NPF Fundraiser
  • Ability to work unsupervised
  • Ability to manage time and workload effectively
  • Ability to work under pressure

Highly Desirable

  • Experience of Data Protection issues
  • Experience of the not-for-profit sector

You may be asked to carry out other duties as may arise from time to time including evening work. You will be required to act in accordance with the provisions of the Health and Safety at Work Act 1974 to take reasonable care for the health and safety of any person who may be affected by your acts or omissions at work.

Applicants must be able to demonstrate their legal right to work on the UK. Please note that The Wiener Library cannot apply for a Certificate of Sponsorship for this post under Tier 2 of the UK Border Agency’s Points Based System.

How to apply

To apply, please send a full CV and cover letter outlining your relevant experience to:

Suzy Bartlett
The Administrator
The Wiener Library, 29 Russell Square, London WC1B 5DP
 

The closing date for applications is Friday 20 April.

Head of Development Job Description

Volunteering Opportunities

The Wiener Library has a strong tradition of working with volunteers. Our volunteers are vitally important to us as an organisation and we could not achieve what we do without them. 

Our roles offer people of all ages, abilities and backgrounds the chance to gain new skills and knowledge. Many of our volunteering roles, including social media assistants, bloggers and event assistants, are designed to be flexible and fit around your studies, training or job, making them ideal for younger volunteers. All of our roles allow volunteers the chance to gain experience in many aspects of Library life.  

If you would like to find out more about what different volunteering roles at the Library involve, and the kinds of skills that you can acquire through volunteering at the Library, please read through the role descriptions below.

We are currently recruiting for the following volunteering roles:

Blogger
Book Reviewer (by application only)
Events Assistant
Photographer
Social Media Assistant
Tour Guide (by application only)
Translators of German to English
Short Work Placements

Please contact our Volunteer Coordinator, Chloe Turner at cturner@wienerlibrary.co.uk to register your interest for any of these roles.

 Blogger

We are currently recruiting a team of Volunteer Bloggers to contribute regularly to The Wiener Library Blog by writing articles about significant anniversaries, Library events, reviews of books/films or current issues relating to the Library.

Blogger Role Description

Book Reviewers

We are currently recruiting a team of Volunteer Book Reviewers. Due to the academic qualifications required for the role we are recruiting by application.

Volunteer Book Reviewer Role Description

Events Assistant

We are looking for reliable and friendly volunteers to help set up and welcome visitors at the Library’s programmed events.

Events Assistant Role Description

Photographer

The Wiener Library is looking for enthusiastic and reliable volunteers to photograph some of the Library’s events and items from our collection as required. 

Photographer Role Description

Social Media Assistant

We are currently recruiting for motivated and committed volunteers to help us put together content for our social media channels (Twitter, Facebook, YouTubeInstagram), with a primary focus on Twitter. 

Social Media Assistant Role Description

Tour Guides

We are looking for committed and enthusiastic volunteers to guide members of the public round the Library’s basement archives. 

Volunteer Tour Guide Role Description

Translators

We are particularly looking for volunteers who are fluent in German, but welcome volunteers fluent in other languages represented in our collections as well including Polish, Hungarian, and Hebrew. You will be translating PDFs of the Library’s original collections into English.

What skills and experience will you gain?

  • Developing your written language skills and translation skills
  • Attention to detail
  • Working to a deadline
  • Knowledge of the Library's unique collections

Translation experience desirable but not essential.

If you are interested in becoming a translation volunteer, please read the Volunteer Translator Pack below before completing and returning the Volunteer Form to translation@wienerlibrary.co.uk.

Volunteer Translator Pack

Short Work Placements

The Wiener Library welcomes requests to undertake short-term work placements or work experience projects of up to two weeks. We currently have a waiting list for these short-term placements; for more information and to register your interest, please contact our Volunteer Coordinator, Chloe Turner at cturner@wienerlibrary.co.uk